Plan the meeting once. Publish it everywhere.
Schedule, structure, and run every kind of committee meeting from one place — weekly club meetings, monthly boards, quarterly assemblies, ad-hoc decision sessions, even fully-offline async meetings. Kutamo's meeting tools bend to your cadence, not the other way round.
Every flavour of meeting your committee runs
Boards meet differently to working groups; some clubs run weekly, others quarterly; some decisions need a full meeting and some just need a quick async vote. Kutamo supports the lot.
One-off meetings
Standalone sessions with their own agenda, members, and outcomes.
Recurring meetings
Weekly, fortnightly, monthly — Kutamo creates the next instance with the right invitees and a fresh agenda.
Ad-hoc meetings
Need a quick decision out-of-cycle? Spin up an ad-hoc session in seconds.
Offline / async meetings
Distribute the agenda, let members vote and comment over a few days, close it out.
Agendas that build themselves
Drag items into the order you want. Attach supporting documents directly to each item. Assign a presenter, set a duration, and let Kutamo carry outstanding action items from the last meeting into the new one in a single click.
- Reusable templates per committee or meeting type
- Per-item duration tracking with a live in-meeting timer
- One-click import of outstanding actions from the previous meeting
- Members see the agenda the moment you publish
- Quick-add agenda items even during a live meeting
Reminders that show up where your members live
Every meeting comes with a downloadable .ics file (Outlook, Apple Calendar) and an "Add to Google Calendar" link. Send custom reminders via email or SMS to a subset of attendees, or all of them, with a custom message and the meeting's agenda baked in.
- Automatic calendar invites for every invitee
- Email + SMS reminder broadcasts with custom message and audience
- RSVP tracking (accepted / declined / pending) with avatar badges
- Bulk add committees, working groups, or whole organisations as invitees
Status: Scheduled
Members can RSVP, view the agenda, and pre-read attached documents.
Status: In progress
Live agenda timer, in-meeting chat, polls and votes opened, attendance tracked.
Status: Completed
Minutes finalised, actions assigned, documents archived. Re-open later if needed.
Status: Archived
Out of the active list but still searchable. Decisions stay attached to the record forever.
Run your next meeting in Kutamo.
Free for 21 days. Set up your first meeting in under 10 minutes.
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