The board & committee tool built for Rotary clubs.
Run your club board, committees, fundraising teams, and service-project working groups in one place. Plan agendas, capture minutes live, take secure votes, and follow through on action items - so the secretary spends less time chasing emails and more time serving the community.
Start your club's free trial See features21 days free. No credit card required. Designed in consultation with Rotary club secretaries and presidents.
★ 35% off every Pro plan for verified Rotary clubs - automatically applied
Built around the way Rotary clubs actually work
Every Rotary club we spoke with told us the same story: too many spreadsheets, too many email threads, and too much time spent re-typing decisions. Kutamo replaces all of that.
One workspace for the whole club
Your club board, the membership committee, the youth-services team, the foundation committee, the bulletin team, and your service-project working groups - each gets its own committee inside Kutamo, with the right people, agendas, documents, and decisions kept private to that group.
- Unlimited committees per club
- Per-committee membership (members can sit on more than one)
- Roles: Admin (President / Secretary), Secretary (delegate), Member (Rotarians), Reporting (DG, Past Presidents, observers)
- Privacy controls so the board's drafts stay with the board
Secretarial workload, halved.
The Club Secretary role is famously thankless. Kutamo gives secretaries the ability to act on behalf of any member - recording votes for those without internet, capturing apologies, taking minutes for absent boards - so the records stay accurate without endless follow-up emails.
- "Acting as" mode for secretaries during live meetings
- One-click meeting minutes export with club & district branding
- Pre-meeting agenda and post-meeting minutes auto-emailed to members
- Optional AI-assisted summary of the discussion
Service project tracking, finally.
Track every service project from idea through to its final report. Action items are assigned to specific Rotarians with due dates, supporting documents stay attached, and the next board meeting starts with a clean view of what's outstanding.
- Assign actions to one or more members with due dates
- Attach photos, receipts, partner agreements directly to projects
- Carry outstanding actions into the next meeting automatically
- Report up to district with a single PDF export
Everything a Rotary club needs - in one place
Designed for the Rotary year, built around the meeting cycle.
Agendas & minutes
Build the next board agenda from a template, attach the treasurer's report, take live minutes, and email the final version to all members in one click.
Motions & secure voting
Record motions inline, capture seconders, and run secure votes - named or anonymous - with results tallied automatically and a clear audit trail.
Member & classification management
Maintain your member roster, classifications, attendance, and contact details for every Rotarian. Bulk-update at the start of each Rotary year.
Meeting cycle automation
Set up your weekly meeting, monthly board, quarterly assembly, and annual AGM once. Kutamo creates the next instance for you with the right invitees and a fresh agenda.
Action items & follow-through
Assign actions to one or more Rotarians, track due dates, and start the next meeting with a clear picture of what's outstanding from the last one.
Documents & board packs
Upload the treasurer's report, committee reports, and supporting documents. Members get the board pack as one tidy bundle ahead of the meeting.
Roles for Rotary realities
President & Secretary as Admins, an assistant as Secretary, members as Members, and Past Presidents / DG / observers in a Reporting role with read-only access.
Discussion between meetings
Threaded discussions and direct messages keep the conversation moving between meetings - without flooding everyone's inbox.
Reporting up to district
Export your year's meeting attendance, decisions, and service-project outcomes for district reporting in one click.
Built for every part of Rotary
From a 12-member club in country Victoria to a 250-member city club, and everything in between.
Club boards
Weekly meetings, monthly boards, AGMs, and annual changeovers - all in one place.
Standing committees
Membership, foundation, youth services, public image, fundraising - each with its own space.
Service-project teams
Track every action, document, and decision from project kickoff to district report.
Districts & assistant governors
Multi-club rollups, district committees, and council meetings under one umbrella.
Rotaract & Interact
Same tooling, same NFP discount - perfect for sponsoring clubs to set up their youth groups.
Past presidents & trustees
Read-only "Reporting" access keeps elders informed without overlapping the current board.
From signup to first board meeting in under an hour
Most clubs run their first Kutamo board meeting within a week of signing up.
Set up your club
Create your club, invite the board (President, Secretary, Treasurer), and import your member roster. Upload your registration documents to claim the NFP discount.
Add your committees
Set up the standing committees you already run - membership, foundation, youth, fundraising - and add the right Rotarians to each.
Schedule your meetings
Add the weekly club meeting and monthly board meeting using a recurring template. Members are automatically invited to each instance.
Run the next meeting
Take live minutes, capture motions and votes inline, assign actions, and email the final minutes the moment the meeting ends.
Rotarians on Kutamo
Real feedback from club secretaries and presidents.
"As Club Secretary I used to spend Sunday afternoons typing up Friday's minutes. Now they're done by the time the meeting closes. Game-changer."
"The 'acting as' feature is brilliant. Two of our oldest members aren't online - I record their votes during the meeting and the audit trail is rock solid."
"We had every committee on Kutamo within three weeks. The 35% NFP discount made it an easy yes for the board."
Quotes shown are illustrative; we'll replace these with named clubs once they go on the public site.
Rotary pricing - designed for clubs, not corporates
Every Rotary club is a registered nonprofit, so every Rotary club gets our 35% NFP discount on the Pro plan, automatically. No per-member fees, no haggling.
Trial
Free, no credit card
- Your club board only
- Up to 5 board members
- Agendas, minutes, voting
- 1 GB of document storage
- Email support
Pro - with NFP discount
35% NFP discount applied for verified Rotary clubs - per club, per month
- Unlimited committees & members
- Live minutes & AI-assisted summary
- Secure voting (named & anonymous)
- 50 GB of document storage
- District-ready reporting export
- Priority email + chat support
Running a multi-club district or Assistant Governor program? Contact us for district pricing.
Rotary FAQ
Is Kutamo affiliated with Rotary International?
No. Kutamo is independent software designed in consultation with Rotary club secretaries and presidents. We're not affiliated with, endorsed by, or sponsored by Rotary International or its districts. We just love what Rotarians do and built the tool we wish they had.
How does the 35% Rotary discount work?
Sign up for a Pro plan, then upload a copy of your club's incorporation or NFP registration document during onboarding. Once we verify (usually within one business day), the 35% discount is applied to your account permanently.
Can our district sign up multiple clubs at once?
Yes. We offer district-level plans that bundle a number of clubs together with a single bill. Contact us with your district details and we'll put a quote together.
Can we keep our existing Rotary email list / Mailchimp?
Yes - Kutamo doesn't replace your bulletin or member newsletter. It handles meeting notices, agendas, and minutes automatically; everything else stays where you have it.
How does it handle members who aren't online much?
Two ways: (1) the Secretary can record votes, apologies, and decisions on behalf of any member from the live meeting, and (2) action items can be tracked manually by anyone with admin or secretary rights.
What about Rotary's privacy obligations?
Your data is yours. We never share or sell member data. You can export everything - meetings, minutes, members, documents - at any time, and we delete your account on request.
What happens at changeover?
Bulk re-assign committee chairs, transfer admin rights to the incoming President and Secretary, and import any new members in one place. The old board's actions and minutes stay in the archive for reference.
Service Above Self - with less paperwork.
Set up your club in Kutamo today. 21 days free, 35% off forever after that.
Start your club's free trialHave questions? Talk to a real human - many of our team are Rotarians too.