5 Reasons Why Digital Notes Beat Handwritten Notes

Mar 27, 2017     By Neya Abdi

In recent years, there’s been a nostalgia-fuelled resurgence in the popularity of physical notebooks. But nostalgia is no reason to sacrifice convenience. Your leatherbound journal is fantastic for documenting that trip to Paris, but when it comes to recording, sharing, and building on your ideas, digital notes are the way to go.

You Minimize the Chances of Losing Your Ideas

Unless you have a phenomenal memory, that terrific thought you had is as good as the sheet of paper it’s written on.

On the other hand, digital notes can easily be saved, backed up, and shared across several devices. If one device is compromised, the idea itself isn’t. And those typed up notes can be shared across numerous platforms as well. Progress notes can be uploaded to your team’s project management platform or the needs of a specific customer can be uploaded to your company’s CRM.

You Can Understand What You Wrote Down Later

For starters, the job of deciphering your own handwriting after the fact may make you want to just call the whole thing off. But most importantly, when we quickly jot things down they are haphazardly written making our intended train of thought unclear.

And since mustering up the energy to review your notes in the first place can be a challenging task, you may never get around to figuring out what was so important about those scribbles anyway. Even though the sheet is right in front of you, those great ideas are virtually lost.

A word processor or cloud-based note taking tool enforces some degree of structure. Even if you still manage to make a mess of your thought process, it’s easier to move things around later. Most importantly, you can understand what you’ve documented thanks to the standardized beauty of typeface.

You Can Easily Search Through Your Notes

Sometimes ideas aren’t lost because of a stolen notebook or indecipherable handwriting. Sometimes they are lost because they are swimming in the pages of hundreds of other notes, making it impossible to know where to start looking for them.

That’s the tricky thing about notes. You write everything down with the full knowledge that only 20 percent of what you record will eventually be useful. And then one day, while puzzling through a problem, a glimmer in your memory reminds you that you’ve tackled this topic before. In fact, you took notes! But when?

You can’t hit “CTRL + F” on a spiral bound notebook, but digital notes can easily be searched for keywords and related terms. If it’s there, it can be found without hours of dizzying page flipping and scanning.

This is also helpful when multiple people come together to make additions. The ability to track changes means that if someone wants to revisit a point that was previously eliminated, they can do so with a few keystrokes.

You Can Standardize The Note-Taking Process By Creating Templates

Let’s say there are specific details you want to include in your notes. Perhaps they are official meeting minutes that require very specific information about when the meeting started, whether you had quorum, and the outcome of different votes. Digital notetaking tools allow for easy template creation that can be quickly selected by anyone. To use our example, anybody can take down minutes, whether they have experience or not, without compromising on the quality of the information that’s recorded. This also makes it easy to incorporate company headers, logos, and more.

Collaboration Is Effective And Can Be Done in Real Time

An effective team is greater than the sum of its parts. Person A could have a fantastic idea that is plagued by one obstacle. Person B may have an easy solution to that problem. But if these two never have an opportunity to put their heads together and compare notes, you have a wasted idea and a wasted insight.

Digital notes make it easier for teams to share ideas and contribute notes in real time during meetings.

Kutamo’s online meeting management platform allows a team to do just that. Ideas, outcomes, and decisions can be recorded as a meeting is happening thanks to input from everyone in attendance. All of that information is then accessible to each participant. What’s more, Kutamo compiles those outcomes into meeting minutes for your records.

Thinking about trying Kutamo for your next staff meeting? Sign up today to benefit from a full suite of tools built for marvelous collaborations.

Meetings / Notes